Negotiating Styles, Part 2

MAJOR TEAM STYLES

TEAMS MUST MAKE a conscious effort to maintain a unified front. This can be accomplished through a variety of styles, with specific choices being based on member talent, cultural background, and personality type. A single style can be maintained throughout a single negotiation or turned on and off when required. Though the preservation of unity is the main concern when making a stylistic choice, that unity will flow from member compatibility. When preparing strategy for negotiations, choose the talent first and let those choices dictate the team’s eventual style. Also keep in mind that while unity is paramount the appearance of disunity can be used to accomplish the team’s goal as well. Much of the effectiveness of any style will be the impression created upon the opposition.

CONSENSUS

Consensus allows the team to disperse authority and responsibility. The group sets policy and makes decisions. The group is consulted on issues both large and small. While a spokesperson may deliver the results of group decisions, no clear leadership role is taken, and the spokesperson may change, depending on the subject matter being discussed. The Chief Negotiator acts solely as a moderator for internal group discussions and may remain hidden at general discussions.

Such group scrutiny is a very time--consuming style, but it has the virtue of being difficult to penetrate. Every decision made by the team requires a form voting and may result in an inordinate number of session breaks as the team polls itself. Counterparts will find it difficult to pry apart positions that appear seamless. Counterparts may also be worn down by the slowness of the decision-making process and grant concessions simply to keep things moving.

The strengths of consensus-style negotiating are also its weaknesses. No matter how well armored an object is, slow movement invites outmaneuvering, and the same is true for lumbering negotiating teams. Nimble opponents can overload the decision--making process and make consensus building untenable. This is especially true when the agenda hasn’t been rigidly set in advance. New issues can be brought to the table until the team requiring consensus gives in to inherent time constraints.

Sometimes the opposition doesn’t bother to break the Consensus by maneuver but simply calls off negotiations, due to what they see as time wasting by their counterparts. To avoid the problems of the consensus style and maximize its strengths, here are a few tips.

⏹ Only adopt this style when the team is in a buying/ investing mode or in a strong selling position where the product, service, or investment opportunity is too attractive or in demand to warrant dismissal.

⏹ Consensus tends to work best when team members are culturally homogeneous and comfortable with subjugation to the group. It can be used with less homogeneous teams but will require extensive briefing and practice.

⏹ Reticence at the negotiating table is required. Discussion must be saved for internal sessions. Counterparts present their positions with the Consensus team re1uesting only clarifications and reserving rebuttals until later. Any “at table” talk must be couched in terms of “we” not “I.”

⏹ Socializing with counterparts needs to be kept to a minimum, as this presents their greatest opportunity for a divide-and-conquer maneuver.

⏹ The Chief Negotiator or team leader must remain as invisible as possible, often allowing other team members to act as spokesperson. Just as the team wishes to disperse authority and responsibility, so too should the counterpart’s attention be diffused. Some teams even use false or misleading business titles to distract the opposition from the team’s true leadership.

⏹ Internal dissention must be dealt with immediately. Unresolved issues among team members will be very evident to skilled counterparts. Team members who hold grudges or can’t separate emotions from business will make poor consensus builders.

COWBOYS

The term “cowboys” generally denotes a highly individualistic approach to business. Its use hardly seems compatible with a team effort. However, cowboys were traditionally self-sufficient people who could work on their own for extended periods while contributing to the group goal: herding cattle for transport. In the case of international negotiations, the goal is to “round up” the opposition and keep them moving in the direction dictated by the “trail boss” (a.k.a. the Chief Negotiator). This may seem a somewhat mawkish analogy, but it’s quite apt for certain types of negotiations.

Often negotiations requiring extensive investments do not take place with all members of both teams seated around a single large table. Specialist sessions are scheduled, such as marketing, distribution, technical, or manufacturing. Some team members may be taken to different locations altogether to view branch offices or operation facilities. Decisions and statements made during these extracurricular sessions may dictate the success or failure of the entire negotiating mission. It’s no place for the faint of heart. Team members who may flourish in Consensus would find this type of isolation disconcerting. Cowboys revel in it.

Cowboys understand the limits of their authority and the extent of their responsibility. Cowboy teams are composed of individuals who aren’t merely specialists but staff who also exhibit generalist management talents. (For example, the head of product development may be a Cowboy, but an engineer is just an engineer.) They’re familiar with the company’s “big picture” but can discuss it in “little picture” terms. Cowboy teams converge for group strategy and disperse for individual tactical implementation. Team members may utilize any of the individual styles delineated in Chapter 10 when “in the field” as long as these are compatible with company goals.

This is an extremely flexible and adaptive style that is very attractive to up- and-coming negotiators. While it grants a great deal of freedom of action to its practitioners, it also has some stringent provisos and responsibi1ities. The following tips apply to both sides of the negotiating table.

⏹ Cowboy teams need strong leadership. Not only must the Chief Negotiator be able to provide a clear vision of the team’s goals, but he or she must also be able to inspire loyalty and operate effectively without directly supervising the team. Communication lines must be wide open and the abi1ity to delegate on full-throttle. Micromanagers can’t tolerate the Cowboy team style and laissez faire managers will similarly fail, as they don’t have the requisite ability to bring cohesion to a team that’s constantly converging and dispersing. If the CN can’t handle the demands of this style, the talents of its individual members will amount to naught.

⏹ Team members must have excellent communication skills and have no qualms about reporting in to the CN. At a minimum, daily contact is required to assure group goals are being met and new information circulated. Although every team member is working on a separate section, it’s still a single puzzle.

⏹ The team must be composed of staff who can “work without a net” under adverse conditions. People who need occasional hand-holding simply won’t succeed here. Cowboys turn in reports, not requests for advice.

⏹ The loyalty of individual members should never be in question. It’s essential that they recognize the difference between self-interest and operating independently.

⏹ The team must be highly organized and well briefed. Because individuals must operate alone for extended periods, they must be armed to the teeth with information. Each team member should prepare for the upcoming negotiations as if they were going solo.

⏹ Agendas that disperse team members must be worked out prior to the start of negotiations. Day one is no time to find out that a Consensus team must suddenly operate as Cowboys.

NOTE: Contrary to what the name might imply, some of the best Cowboys are women. Many female managers are familiar with working toward group goals while being isolated from the normal company structure. Also, in some cultures, the opposition will underestimate their talent simply because of their gender -- a mistake that will work in your team’s favor.

PLATOON

Platoons operate in a similar fashion to Cowboy teams but with small sub-teams that have independent team leaders answerable to a single CN. These team leaders must fulfill all of the requirements of Cowboys but also be able to organize and supervise a team of their own. Not all Cowboys make good Platoon leaders, and all Platoon members are not Cowboys.

Platoon style is very useful when large numbers of technical specialists must be brought along for negotiations. Team leaders maintain control of the specialists and run applicable negotiating sessions or side trips. This takes pressure off of the CN and allows him or her to concentrate on wider goals. Team leaders control the work of their subordinates, focusing on the Platoon’s independent goals. And while they act as spokespersons fur their particular Platoon, they defer to the CN during general discussions.

NOTE: Platoon style negotiating is a good proving ground for future chief negotiators.

DIVIDE AND CONQUER

The easiest way to control negotiations is to control the counterparts’ position. Of course, they’ll be doing everything possible to prevent that from happening. Turning members of the opposition against each other goes a long way toward succeeding in this particular manipulation. Team negotiating can effectively utilize a divide-and-conquer style, either as the overall strategy or as a simple tactic for specific agenda points. Though it will be discussed here from a practitioner viewpoint, all negotiators must be on the look-out for signs that it’s being used against them.

This style works by one of two methods and requires significant skills of observation. Method one calls for the isolation of one or more members of the other ream for the purpose of soliciting information -- either actual data related to the negotiations or intelligence regarding dissention in a counterpart’s ranks. Some practitioners even take this to the extreme of offering remuneration for such information. Intelligence acquired by more subtle means (that is, subterfuge) is often more useful, though it does require a more substantial investment of time.

Once acquired, the information may he used to slyly undermine a proposal or it may be boldly stated at a session and attributed directly to the wayward counterpart (“Your Mr. Chan said last night at dinner that your shipments have a four week lead time not three as you state here. Which is it?”) This latter method does two things: it lets the opposition know that you’re wise to their game but it also pinpoints the leak. Targeting a key member of the opposing team greatly increases the impact of this style, as junior staff members committing such an offense will simply be sent packing. Neutralizing a second-in-command will create general havoc in the opposition. This is a very serious move and should be taken cautiously.

Of course, not attributing the inside information directly (“It has come to our attention that ...”) also has benefits. It creates severe mistrust among the opposition and forces their Chief Negotiator to act alone, since no one on the team can now be trusted. A team effort has just very effectively been turned into a solo act.

These divisive contacts are generally made under the guise of socialization. Much can be learned during a golf game, cocktail reception, or late dinner. Cowboy team members are particularly susceptible, since they may not discover they’ve been compromised until they return for team sessions. It’s also during these dispersed sessions that Cowboys can be approached with the proposal of switching sides altogether (unscrupulous perhaps, but not uncommon).

Keep in mind that experienced teams of all styles will be expecting some form of divisive move by counterparts. It’s a technique older than Caesar. In some cases, practitioners are often set up for a fall with information that’s more harmful than useful.

LESSON: If you head down a road you weren’t supposed to be on, you’re hardly justified in complaining about the directions. Know the opposition and “watch your back.”

The other method of this divisive style is the constant exploitation of weak points and contradictions in a counterpart’s statements. Some teams assign a member of their delegation the duty of taking notes and transcribing them for use in post session recaps. Laptop computers are regularly put to use for this purpose, as word-for-word transcriptions allow for easy searches and comparisons. By using a counterpart’s own words to undermine their position (“But at this morning’s contract session your Ms. Hernandez stated that, and I quote ...”), the burden remains squarely on their shoulders. No subterfuge is involved, only attention to detail. Convincing the other side that they are disorganized will greatly reduce their resistance to granting concessions.

WARNING: Only the most experienced, cohesive teams can avoid some form of contradiction or mistake in their proposals. Once the Divide and Conquer style is detected, expect to become the target of revenge.

JEKYLL AND HYDE

This style is also known as “good cop, bad Cop.” Part of the team takes a very hard-line approach to the negotiations while another contingent proposes to act on behalf of the opposition. Stern stylists work hand in hand with indulgers to first browbeat the counterparts and then promise to make everything all right. This may seem quite a transparent ploy to the reader when put in these terms, but it can be, and is, a compelling style in the right situations.

Inexperienced teams are very susceptible to victimization by this style and even more so when they’re not operating on their own turf. Being confronted with an argumentative counterpart who is a skilled practitioner of Stern or Intimidation tactics can be very disconcerting. Just when the victim believes that negotiations will end in failure, the Indulgers intercede with offers of a whole new (and decidedly more pleasant) proposal. The discrepancy between the attitudes and positions of the opposition is written off by the victim as the idiosyncratic behavior of a culture they don’t fully understand. Most of the time, they even thank the indulgers for their assistance in salvaging the negotiations. Ignorance is indeed bliss, and the painful truth usually doesn’t become apparent for some time. It’s an expensive education and one that most negotiators come by the hard way.

The other situation in which this style is effective is when third parties are included in negotiations. Often this will take the form of a governmental agency that has been invited by the host company as an “observer.” As talks progress and the visitor’s position becomes apparent, this supposedly neutral observer begins to place roadblocks in the way of the deal. Laws and regulations are cited and governmental review prior to contract signing is suggested. The visitor (soon to be victim) confronts the host and demands to know why such problems were not known ahead of time.

The host now offers to use his “connections” and back-channel lines of communication to help remedy the situation. After days of delay, the government has -- miraculously relented on some, but not all, of the alleged problems. The remaining problems, all of which work to the detriment of the visitor, are no longer subject to negotiation. They’re now beyond the control of the host, who shrugs in feigned resignation. None of this takes place until after the visitors have revealed the full extent of their proposal, but the process was planned long before their arrival.

This type of bargaining usually takes place in countries where it’s next to impossible to find the laws actually written down. Even when you do find it codified and contradictory to the recent ruling, the government observer will simply say it has since been updated. In other words, the laws work only for the host country’s companies, not yours. Complaining is pointless. Either sign the somewhat less attractive contract or go home.

HIERARCHICAL

Many teams choose to pass all decisions through the chain-of-command for approval. This can occur when a strong CN has a weak team and prefers to agree to all decisions, large and small, as a means of maintaining control of the company position. It’s also quite common when everyone on the team is inexperienced and the CN’s choice of style reflects the normal company hierarchy.

While this is safe, it’s not necessarily cost effective. Having all decisions stem from a single source can make for consistency, but it defeats the purpose of fielding a team for negotiations. Whether host or visitor, it’s still expensive to bring a team to the table and it’s best to make use of them. The one advantage that hierarchical teams have is that they can act as a training ground for novices. However, it should he noted that hierarchies tend to preserve themselves and continue in their style even when team members have been sufficiently “bloodied” by experience.

The hope that subordinates will act as filters during negotiations quickly evaporates as observant counterparts detect that decision making is centralized. They no longer wish to talk to anyone but the decision maker and will not bother with sessions in which the central authority isn’t present. Unlike Consensus (which efficiently disperses authority), hierarchies focus the power, and consequently all the responsibility, on one person. Ego-soothing perhaps, but just as in the case of the Divide and Conquer scenario, a solo act ends up facing a team effort. Unless the Chief Negotiator is very good and the opposition very weak, defeat in some form is inevitable.

WARNING: Hierarchies share the Consensus style’s sluggish vulnerability. If such a team must be put into the field, it should be kept compact. Under no circumstances should a hierarchical team be dispersed.

HOR IZONTAL

Horizontal teams disperse authority and responsibility much in the same way as Consensus teams, but without the benefit of the CN’s oversight. Each small team, set up along the lines of the Platoon style, negotiates its own single feature or features of the contract as a separate entity. This style is used primarily by very large international corporations that plan to farm out parts of a contract to various subsidiaries.

Its effectiveness lies in the ability of each small unit to cut the best deal possible for its own purposes without having to consider the fallout for other parts of the company. Coming face-to-face with this style can be perplexing; in some ways, it’s meant to be. Counterparts suddenly find themselves negotiating with several individual companies when they had only planned on dealing with one entity.

Large Companies often save this approach for the second or third round of talks, when the details of a general deal are being hammered out. When planned and executed properly. Its outcome is very much a success for the practitioners, but it relics on understanding (if not accommodating) their cohorts’ positions. This style forces the opposition to disperse negotiating authority without preplanning. (“Sorry, you’ll need to discuss that with or accounting division, we only handle transnational shipping.”) Large companies can more readily succeed with this “dispersal” when dealing with smaller firms, because it gives the impression that this is how things operate in the “big leagues.” The small company, even when in a buying position, is too embarrassed by its size to demand that all details be negotiated at the same table.

LESSON: Pride cometh before a fall.

Unfortunately, some companies (both large and small) choose this style unconsciously -- through disorganization and poor leadership. Domestic and international companies alike have been plagued for decades by sales departments that make promises and sign deals that their operations department is unable to fulfill. Cutting a deal that can’t reach fruition isn’t successful negotiating; it’s short-term thinking in a long-term marketplace.

The horizontal style demands strong leadership for the individual subsidiary discussions and a firm grasp of the interplay among those affiliates. Creating intramural problems or causing dissention at headquarters will have an adverse effect on overall effectiveness.

REMEMBER: The key to this style is to make counterparts believe they’re dealing with separate entities. The reality of the situation is just the opposite.

DEPARTMENTAL

This style is a more self-conscious version of the Hierarchical method but with the dispersal result of Horizontal negotiating. The Departmental is a very common form of corporate negotiating in Asia, and growth in that region is testament to its effectiveness.

Visitors or hosts are faced with an opposing team that has maintained its basic company structure, subdivisions, and central authority. However, rather than negotiating as a single unit, counterparts send only those staff members to each day’s sessions whose job description directly relates to the items on the agenda. These specialty-based “departments” can only negotiate within narrow ranges, but they force their counterparts to reveal the entirety of their proposal for later dissection by another department. Team leaders (and perhaps individual and departmental styles) change on a daily basis, and the CN has the option of overseeing the negotiations from a remote location. The opposition must negotiate with several parts of the same company without ever getting to confront the real decision maker. Also, they’re forced to adapt to new personnel repeatedly, which prevents them from establishing a pattern to their counterparts’ strategy. Not only does this style wear down the opposition, but it also continually drives them off course.

The Department style presupposes a tight control of agenda items and clear lines of communication among the various departments and the CN. Some departmental stylists, usually visiting sellers, simply direct their members to make separate, very straightforward presentations and allow the facts to speak for themselves. This idea of “laying all of your cards on the table” (at least the ones you want the other side to see) can be a very effective way of getting key issues decided early. It requires a team composed mostly of Pragmatists.

WARNING: Counterparts being subjected to a Departmental style should recognize that early negotiating sessions can become primarily fact-finding missions for latter discussions. Lower-level departmental negotiators are given a “shopping list” of details needed for the planning of more important aspects of the deal.

The Importance of Stylistic Diversity

Negotiating situations and counterpart styles vary greatly, even within the same country. Teams and individual negotiators must be able to draw upon as many styles as possible if continued success is to be had in an ever expanding international marketp1ace. Being adept at only one style will limit the team or solo act to a very small number of situations, and attempting to use the same style under all conditions will result in a very small success ratio.

Another reason to become proficient with as many styles or combinations of styles as possible is that it allows negotiators to recognize the more subtle hallmarks displayed by counterparts. Adeptness may come through usage or observation. A negotiator or team may object to a particular style for moral reasons, but they must become familiar with its particulars nonetheless. Having a firm understanding of a counterpart’s style and where it leads will allow for effective preplanning as well as adjustment once discussions begin.

NOTE: Negotiations are like chess. Visualizing all possible moves in advance leads to success.

Planning Contingencies

Nothing ever goes completely according to the original design and waiting for problems to arise before considering solutions makes for poor decision making. Well-thought-out contingency planning is the surest sign that a negotiator or team has matured. Such planning must be viewed as a form of intellectual insurance -- not mandatory but wise. The following nine areas should be considered as potential trouble spots during negotiations.

⏹ FINANCIAL Very often, discussions uncover financial problems that weren’t evident during the planning phase. Information may have been purposely withheld or not. Such revelations, if severe enough, can bring negotiations to a halt, but more often they call for some fancy footwork on behalf of all participants. Never enter a negotiation with all of your financial options “tapped out.” They Should he open, wide open. If either side is on a do-or-die contract signing mission, there’ll be more dying than doing. Finances, and the participants’ attitudes toward them, must be elastic.

⏹ LEGAL As previously noted, many nations and localities have a legal structure that is flexible or inflexible, in direct proportion to the size and scope of the deal being considered. The legal ground in developing economies can shift suddenly, dramatically, and without advance notice. More intractable styles may need quick adjustment to make the deal seem significantly more attractive to counterparts and government officials. Visitors should never make the mistake of throwing their mostly inconsiderable legal weight around.

NOTE: Never convince yourself that you have a complete grasp of a foreign legal system until you’re in-country.

⏹ POLITICAL Political moves from right to left, globalist to isolationist, or secular to fundamentalist can happen in the midst of negotiations. Some discussions may be put on hold until the political dust settles, as occurred during Russia’s 1997 elections. At other times, long-standing contracts must be renegotiated, as happened to Enron in India in 1996 when nationalist politicians won control over an area undergoing a multimillion-dollar infrastructure project. Politics are very fickle and always “local.” If the project is of any size, plan on some sort of political interference, which may range in size from the U.S. Department of the Treasury, to the People’s Committee of Da Nang, to the mayor of Jima.

⏹ MORAL In recent years, vast numbers of projects have been derailed, severely altered, or had their contracts retracted due to the moral influence of outside groups. Boycotts are threatened by “concerned citizens” claiming moral authority over the project itself or its participants. Negotiations in Myanmar, South Africa all feel the sting of these interlopers, who rend to argue from a very limited perspective. Companies with great deal of brand equity (i.e., Coke, Heineken, Shell Oil) must be especially attentive.

Even when no external forces are at play, participants may uncover information about the project or counterparts that is of questionable moral value. This is always a possibility where the cultural backgrounds of the participants are vastly different. Negotiators must use their own moral compass here and determine in advance what can and can’t be tolerated. Similarly, teams must have a moral point-of-no-return worked nut in advance. Pre-negotiation cultural research will assist in setting these limits.

WARNING: Don’t wait until a bribe is offered (or demanded) to determine whether or not the proposition will be accepted. All business cultures have their own set of morals: know yours, know theirs.

⏹ STRATEGIC Conditions of all types surrounding negotiations can change at a moment’s notice. Backup strategies must be ready for deployment on a timely basis. Original strategies may have failed, been outmaneuvered, or overtaken by outside events. Never, under any circumstances, should the phrase “what do we (I) do now?” be uttered by professional negotiators. Nimbleness is not an option here; a minimum of two backup plans should he waiting in the wings. Don’t confuse these contingency plans with “last-ditch” efforts. Secondary strategies must be considered with an eye toward success, not toward limiting failure.

⏹ TACTICAL A failed tactic does not call for a complete revamping of the overall strategy. When attempting to win a specific point on the agenda, it’s best to have many approaches planned, all based on the conceivable reactions of counterparts. Furthermore, each point of the agenda may have different tactical requirements. Some contract details may be bullied through, while others will be won by guile and a third set achieved with finesse. Skilled negotiators must be able to glide from one tactic to the next without detracting from the main strategy. It’s not easy, but contingency planning makes it look easy. In fact, if done properly, it can’t be detected at all.

NOTE: The more tricks (and sometimes they’re just that negotiators have up their sleeves the better. Commercial leger de main requires much planning and practice.

⏹ HEALTH When key members of a team are suddenly taken ill, it’s no time to start the search for replacements. This contingency should be planned in detail, especially for the visiting ream, which will have far fewer sources from which to draw in an emergency. No single team member, even the Chief Negotiator, can be permitted the luxury of being inexpendable. Everyone must have some form of “understudy” and the hoarding of information must be verboten. Besides creating a form of insurance against health problems, it’s a great way to train novice negotiators for future roles in the spotlight.

NOTE: Solo negotiators must go to extreme measures to maintain their health No one has ever regretted being “too careful” with their health during overseas travel.

⏹ CLIMATIC Climate can have very telling effects on negotiations. It can disrupt flight schedules, evacuate cities, cause power outages, snap communications, and ruin health. Weather conditions can even have a deleterious effects on the operation of high-tech equipment needed for presentations or financial planning. And such difficulties can increase as negotiations move farther from urban areas to regions where backup systems are in shorter supply. The weather may not be controllable but it is predictable and to a much greater degree every year. Even the most seasoned team (pun intended) must plan for adverse weather conditions -- and not just from a clothing or medication standpoint. Presentations must be able to be delivered effectively with or without technical gadgets, and backup communications should be readily available.

NOTE: Visiting teams must recognize that arriving in-country unprepared for the climate will mark their efforts as being under-researched.

⏹ PERSONAL Negotiators lead lives apart from business and often those personal inter enc with pressing needs. Problems that demand a negotiator’s immediate attention will arise at some of the most inconvenient moments during discussions. As in the case with health contingencies, the understudy system must he used by teams when members are called away. Solo negotiators planning overseas travel must make sure that all of their personal matters are in order before embarking on important missions.

WARNING: Spouses, parents, children, and significant others must be thoroughly conditioned to recognize a true emergency.

LEARNING TO AVOID OVERKILL

It’s always best to have detailed planning, copious information, skilled professionals, and conducive conditions when readying for negotiations. Fortune favors the prepared mind. However, preparation doesn’t demand usage and negotiators are to be warned about overkill. On many occasions, counterparts can turn out to be far more pliable than originally thought. What it takes to overwhelm their defenses and counter their maneuvers may be but a small portion of the strategic and tactical array that was meticulously prepared. Don’t succumb to the urge to “go over the top” with the remaining, unnecessary portions of your plan.

Beating an opponent at soccer by a score of two to one assures them some dignity, without detracting from the victor’s revelry. Running up the score to ten to one by taking advantage of a mismatch leaves the defeated with less than nothing. Moving the analogy to negotiations, the concept of leaving the opposition “enough” makes for a grudgeless long-term relationship and, in the case of simple trades, opportunities for future business. Trouncing counterparts, even when their behavior has been less than cordial, will not bode well in the long run. Highly organized and prepared negotiators must know when to turn off their bargaining juggernaut and move on to the next set of negotiations.

LESSON: Don’t let your own style win out over the substance of your position. Overkill wastes time, energy, and opportunity.

Detecting Changes in Your Counterpart’s Modus Operandi

Counterparts are under no obligation to be consistent with their style throughout an entire set of discussions. Their changes may be proactive in an attempt to confound the opposition, or the change may be reactions to strategic and tactical failures. Here are some indicators that a counterpart is preparing to make a stylistic change in their negotiation approach.

⏹ Requests for additional breaks or longer breaks

⏹ Requests for postponements

⏹ The addition of new high-level participants, especially if they’re visitors who have been flown in “to beef up” the opposition

⏹ The outright replacement of high-level participants for “personal” reasons

⏹ The reduction of support staff (counterparts may be preparing to cancel the talks)

⏹ Increased requests for technical data presumed to be “common knowledge”

⏹ Requests for a location change

⏹ Increases in the number of or length of social contacts

⏹ Requests for side meetings or specialist sessions

⏹ Prolonged use of a third language unfamiliar to translators

⏹ Increased requests for clarifications of standard topics

⏹ Increased interruptions that rc9uire “immediate attention”

Distinguishing “Yes” from “I Understand”

The goal of the negotiating process is to achieve agreement among parties with opposing viewpoints. Reaching an understanding isn’t the same as reaching an agreement. Sometimes the problem is linguistic, but most often it’s stylistic. The smiling affability of the Social stylist doesn’t always indicate agreement, any more than the grimaced detachment of the Impassive practitioner denotes discord.

Negotiators around the world are often shocked to find themselves in discussions that proceed rapidly, and cordially, to nowhere. Others have waged hard-pitched and uphill battles that smelled of defeat only to find on the last day that they’ve won every concession they needed. Many professionals alleviate the suspense of waiting for the final contract signing (or not) by introducing an incremental or provisional signed agreement after each major point of the agenda is resolved. While this commits neither side to the ultimate bond of a bargain, it does give a good indication of the true direction of the negotiations.

No matter how experienced, negotiators can suffer from the basic human frailty of misinterpretation of the facts. The word or words to the effect of “yes” in many languages can mean “I understand,” “I agree,” “I have no idea what you are talking about but am too embarrassed to ask for an explanation,” “I hear you but have no intention of doing what you have requested,” or “I’m paving absolutely no attention to what you’re saving. Do go on.”

LESSON: Understanding is a mental process. Agreement is a contract signing process. Get it in writing.

5. Negotiation Style Part 2